Do you struggle with the concept of delegation?
If you are like most leaders, you do.
Delegation involves a dilemma: we want to give up the responsibility, but this is what we must keep. We also want to keep the authority, but this is what we must give up!
The three most common mistakes with delegation are:
- The manager won’t delegate at all.
- The manager will give someone a project and abdicate all responsibility.
- The manager will delegate, but not give the person to whom they delegate enough authority to do the job well.
Many managers worry if the delegate is ready to handle the task. Rather than thinking of delegation as an “all-or-nothing” prospect, make distinctions about the level of authority that is appropriate for the abilities and experience of this person.
Below are 8 levels to consider. In choosing the appropriate level of authority, consider the degree of impact a mistake, mishap or failure will have on the reputation and bottom line of your organization.
Delegation Levels of Authority
Level 1: Get the facts, I’ll decide.
Level 2: Suggest alternatives, I’ll decide.
Level 3: Recommend an alternative, I’ll decide.
Level 4: Decide, wait for my approval.
Level 5: Decide, act unless I say no.
Level 6: Act, report results.
Level 7: Act, report if unsuccessful.
Level 8: Act, reporting not needed.
Remember these nuances of delegating authority; as a leader, you must delegate – often and intelligently.
A collaboration with David C Miller, Author of The Influential Actuary
John, you make great points. And I love your list with degrees of delegation. My issue with delegating tasks to others is concern they won’t do the task with the same care I would. 🙂
Kebba:
That’s a big one that most managers face. To truly grow as a manager, and to allow those you work with to grow, it’s critical to get past that. Put in guardrails (checkpoints and coaching) to ensure they do it well enough, and then trust them, and they will generally surprise you with how well they do.
My problem is I’m not a leader and I rather do everything myself. However, I am learning I can’t do it all.
Lily:
That’s an important lesson! And even if you aren’t in a leadership role, you can apply the principles in how you approach others for help.